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Fundraising events are
an effective method for student organizations to earn income. Success
requires good planning and dedicated group members. The following
guidelines are applicable to fundraising events sponsored by Recognized
Student Organizations.
Guidelines:
1. Make sure that your RSO is in good standing with the University. Any
RSO that is under review or on any restrictions because of policy
violations will not be allowed to host fundraisers.
2. Any RSO wanting to host a fundraiser must complete the fundraising
approval form. This form should be turned in to the Director of Student
Activities at least two weeks prior to the fundraising event.
3. All fundraising events must be approved by the Director of Student
Activities and Vice President of Development.
4. All income received from a fundraiser must be deposited into the
sponsoring organization's Schreiner University account within 72 hours
of the event. Failure to do so may result in disciplinary action. This
includes membership dues.
5. Income earned may be used to support activities which are in
accordance with the purpose of the organization. Income cannot be used
to purchase alcohol.
6. Organizational activities may not disrupt normal University business.
7. Organizations may only sponsor commercial enterprises desiring to
sell their products on campus with the approval of the Director of
Student Activities and Vice President for Enrollment and Student
Services.
8. Organizations may sponsor performing artists and/or events with the
approval of the Director of Student Activities.
Planning a Fundraiser:
The following steps can help your organization have a successful
fundraising event.
1. Determine what kind of fundraising event is desired:
On-Campus
• Babysitting
• Bake Sale
• Cleaning Pecan Grove Apartments
• Concession Stand at Special Events
• Theme Dance - Admission Charge
• Drawings
• Garage Sale
• Game Booths
• Raffles (with certain restrictions)
• Recycling
• Silent Auction
• Sell Organizational T-Shirts
• Suitcase Party - tickets are sold to all who attend, one couple wins a
trip to Dallas, etc.
• Penny Drive
• Pledge-A-Thons
• Holiday Sales - Valentine's, Christmas, etc.
Off-Campus
• Car Wash
• Other ideas which also must be approved by the Director of Student
Activities
2. It generally takes funds to raise funds! If an RSO is short on
available funds and needs working capital to start a fundraising event,
there are a few options:
• Identify a co-sponsor - such as other campus organizations or
departments
• Use personal funds which can be reimbursed following the event - be
sure to keep receipts and accurate records of funds used
• The only option may be to choose another fundraiser that does not
require finances beforehand
3. Plan the event! Sometimes certain programming details are overlooked
during the planning stages. Talk to your advisor(s) and utilize their
expertise. Also, the Director of Student Activities or the Vice
President of Development may have some ideas you haven't thought of.
4. Advertise the fundraising event as effectively as possible. Banners,
posters, flyers, public service announcements, advertisements in the
Mountaineer and the Kerrville paper, and especially word of mouth are
all effective means of publicity. All publicity for off campus must be
approved by University Relations before posting. All on-campus publicity
must be approved by the Director of Student Activities. |
