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Managing an RSO budget is a great way to learn practical financial
responsibility. Below is a short overview of financial regulations that
you need to be aware of as you manage your budget. If you have
additional questions or concerns, the Director of Student Activities
will be happy to assist you.
1. Always
keep a copy of your receipts!
2. Petty Cash Request - $100.00 or less - Petty cash can be used
to reimburse a student for small RSO expenses. Also, if a RSO needs
money to purchase minor things, Petty Cash is an option. Please Note:
ONLY the President or the Treasurer can request petty cash! You must
return all receipts within 48 hours. If you do not return your receipts
within the 48 hours, your student account will be charged the
amount that you borrowed.
3. Check Request—All check requests must be turned into the
Director of Student Activities by 5:00PM on Mondays for the check
to be cut that Friday. Be sure to bring a purchase order, registration
materials, or some form of documentation about the purchase.
4. Budget reports are available from the Director of Student
Activities at the end each month. Please have your treasurer request
this.
5. Budget can pay for:
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Advertising
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Awards/Recognition
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Community Service
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Group Projects
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Leadership Development (Example
conferences, workshops)
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Maintenance Charges
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Office Supplies
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Speakers/Entertainers for Special
Events
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Student Publications
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Telephone Charges
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Travel Expenses
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Up to 50% can be used for food items
that will be for an RSO event, or activity.
6. Budgets cannot pay for:
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Alcohol and other Drugs
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Non-organizational related expenses
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T-Shirts (You can have a fundraiser to
raise money to help offset t-shirt costs.)
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Hazing (Review Anti-Hazing Policy for
more information)
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Organizational Fines (Violations of
RSO Policies)
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